pharma # How to replace an outdated PDF catalogue in pharma When the sales team depends on PDFs to show assortment, pricing and availability, every change turns into rework. If an edition keeps circulating after a price, assortment or availability change, the team must identify the right version before replying to the buyer. [Try it with your products→](https://catalogmobile.com/en-gb/trial/)[See how it works](https://catalogmobile.com/en-gb/#como-funciona) catalog.example.com ![Catalog Mobile](https://catalogmobile.com/assets/media/images-logo-catalog-azul-99ffb3f733.png) Your customer’s viewThis week’s selection 04 products PRODUCT CATALOGA selection worth sharing.Pharmacy & beauty ![Hair shine finisher 120 ml](https://catalogmobile.com/assets/media/products-farmaceutico-01-717fa42ee7.webp) SKU 368In stockHair shine finisher 120 ml 1–5 units£18.90 6+ units£16.50 Quantity ![Curl shampoo 500 ml](https://catalogmobile.com/assets/media/products-farmaceutico-02-f11eb3f993.webp) SKU 2811In stockCurl shampoo 500 ml 1–5 units£21.90 6+ units£19.20 Quantity ![Conditioning mask 300 ml](https://catalogmobile.com/assets/media/products-farmaceutico-03-5d5e6e0666.webp) SKU 1126In stockConditioning mask 300 ml 1–5 units£24.90 6+ units£21.80 Quantity ![Hair care kit](https://catalogmobile.com/assets/media/products-farmaceutico-04-4d97587161.webp) SKU 8073In stockHair care kit 1–5 units£34.90 6+ units£30.60 Quantity Page 01 / 02 1 unit£18.90 1 product already added. Try changing the quantity. Illustrative demo · sample products and prices Symptoms ## Signs this problem is already costing revenue - Reps keep resending different versions of the same catalogue. - Customers ask whether price or stock are still valid. - Launches and campaigns take too long to reach the field. Impact ## What this issue does to the commercial workflow The problem is not the file itself. The problem is turning every catalogue update into manual work spread across folders, chat threads and team memory. In pharma, that lowers assortment discovery, hides products the buyer could order and creates doubt every time someone asks if the material is current. How to solve it ## How Catalog Mobile reduces this pain The safest path is to remove this pain from manual routines and give the team a cleaner commercial layer. Catalog Mobile helps publish catalogue material, share the right version, structure order capture and reduce the time spent on confirmation. Check the product source and the route available for your edition before choosing Excel import, a connector, webhook or API. Review fields and permissions with the person responsible for your data. The ERP continues to manage operations while the catalogue presents the selected range to the buyer. [![Catalog page example: Pharmacy & beauty](https://catalogmobile.com/assets/media/farmaceutico-pdf-1200-d36d5f83f8.webp) ↗ View details](https://catalogmobile.com/assets/media/farmaceutico-pdf-1200-d36d5f83f8.webp)Illustrative example with real reference products and localized names. ## A simple path to validate without slowing operations - Choose one product line, account group or team where the issue is easiest to observe. - Import products, pricing and commercial rules from ERP data or a clean spreadsheet. - Publish the catalogue, order links and shareable material to reduce back-and-forth in sales. - Measure response time, order errors and clarity gains before expanding the pilot. - Scale the workflow once a living catalogue the team can publish and share without loose versions. ## What tends to improve when this pain leaves the workflow - More speed to publish and share sales material. - Less rework between reps, back office and customer service. - Clearer pricing, assortment, availability and order history. - A better buying experience without slowing the sales team. - A simple path to start now and deepen integration later. ### When this approach makes the most sense - Best fit for pharma operations with frequent assortment, price or availability changes. - Useful for field sales, reps or commercial teams that still rely on chat to move orders. - Especially relevant when outdated pdf catalogue is already consuming time from sales and back office. - Can start small without forcing a full ERP replacement. Pharmacy & beauty ## Pharmacy and perfumery: present personal care with precise identification Fragrance, volume, kit and presentation help buyers distinguish options and move towards an order without asking for clarification. From the buyer’s side Distributors, perfumeries and buyers comparing unit and presentation. Body wash, shampoo, conditioner and kits have clear volume, fragrance and SKU. 01 ### Similar items easier to distinguish 02 ### PDF and link from one selection 03 ### Simpler commercial review ![Hair shine finisher 120 ml](https://catalogmobile.com/assets/media/products-farmaceutico-01-717fa42ee7.webp) SKU 368 ### Hair shine finisher 120 ml unit ![Curl shampoo 500 ml](https://catalogmobile.com/assets/media/products-farmaceutico-02-f11eb3f993.webp) SKU 2811 ### Curl shampoo 500 ml unit ![Conditioning mask 300 ml](https://catalogmobile.com/assets/media/products-farmaceutico-03-5d5e6e0666.webp) SKU 1126 ### Conditioning mask 300 ml unit ![Hair care kit](https://catalogmobile.com/assets/media/products-farmaceutico-04-4d97587161.webp) SKU 8073 ### Hair care kit unit ### Before sharing with a buyer - Check volume and presentation - Avoid unsupported claims - Separate kits and units What your customers can see ## Your pharmacy & beauty range, ready for your customer's attention An organised selection to introduce the range, plus a promotional image to highlight the products. Open the examples and inspect the details. 01 / PDF catalog [![Catalog page example: Pharmacy & beauty](https://catalogmobile.com/assets/media/farmaceutico-pdf-1200-d36d5f83f8.webp) ↗ View details](https://catalogmobile.com/assets/media/farmaceutico-pdf-1200-d36d5f83f8.webp)Illustrative example with real reference products and localized names. 02 / Promotional image [![Promotional image example: Pharmacy & beauty](https://catalogmobile.com/assets/media/farmaceutico-promo-1200-6499b19fc6.webp) ↗ View details](https://catalogmobile.com/assets/media/farmaceutico-promo-1200-6499b19fc6.webp)Illustrative creative for presenting a commercial selection. [Create my catalogue→](https://catalogmobile.com/en-gb/trial/) From feature to practical benefit ## PDF and digital catalogues for a range your team can present Turn one product base into a readable commercial edition. Use PDF for a defined presentation and a catalogue link when buyers need to browse, compare and prepare an order. 01 ### When a manual PDF becomes a sales bottleneck Loose photos, parallel spreadsheets and similarly named files leave sellers and buyers without a clear reference. The issue is not design alone: it is knowing which product, pack and price belong in each presentation. 02 ### Prepare data buyers can use Start with a commercial SKU, clear name, correct pack photo, category, selling unit and audience price. Keep internal cost, confidential notes and tax rules away from the buyer-facing selection. 03 ### Build an edition for a real sales moment Select the range, check the intended commercial table, choose a layout and generate an identifiable edition. A seasonal campaign and a general portfolio can use different selections without confusing the team. YOUR ERP KEEPS ITS JOB ## Keep operations in your ERP. Give sales a better catalogue. If your operation already runs on Microsoft Dynamics 365 Business Central, Sage, Unleashed and Odoo, the next logical step is a commercial layer that organizes catalog flow, order capture and updates without forcing a radical process change. [![Microsoft Dynamics 365 Business Central](https://catalogmobile.com/assets/media/brands-dynamics-365-bc-cb359885b1.svg) Microsoft Dynamics 365 Business CentralImport / integration assessment](https://catalogmobile.com/en-gb/erp/dynamics-365-bc/)[![Oracle NetSuite](https://catalogmobile.com/assets/media/brands-netsuite-a0169f5909.svg) Oracle NetSuiteImport / integration assessment](https://catalogmobile.com/en-gb/erp/netsuite/)[Sage SageImport / integration assessment](https://catalogmobile.com/en-gb/erp/sage/)[![Odoo](https://catalogmobile.com/assets/media/brands-odoo-d2988c1462.svg) OdooImport / integration assessment](https://catalogmobile.com/en-gb/erp/odoo/) ## Questions that usually come up in this scenario ### Do I need to replace my ERP to fix this pain? No. The best path is usually to keep the ERP as your operational system and use Catalog Mobile to organize catalog publishing, commercial sharing and order capture. ### Can I start without a native integration? Yes. Many teams start with spreadsheets, structured imports, sync routines or a gradual ERP path. ### Does this work for reps and field sellers? Yes. A representative can present the range and organise the items a buyer wants to order during a visit. The team receives a request to review against the commercial conditions. ### How do I check the route for the ERP I already use? See the available guidance for Microsoft Dynamics 365 Business Central, Sage, Unleashed and Odoo. Before starting, confirm your ERP edition, the required fields and the import or integration route available for your account. The ERP remains your operational base; the catalog organises the sales presentation. ### What is the best first pilot? Start with one line, one region or one team where the issue is visible and easy to measure. The initial goal is to validate a living catalog the team can publish and share without loose versions. Guides ## Apply it to your sales workflow ### [Digital Sales Catalogue For Food Wholesalers Using Microsoft Dynamics 365 Business Central](https://catalogmobile.com/en-gb/kb/digital-sales-catalogue-for-food-wholesalers-using-microsoft-dynamics-365-business-central/) Start with consistent codes, names, photos and categories. For food and beverage sales, make pack size and selling unit unambiguous. ### [PDF Catalogue For Automotive Parts Wholesalers Using Odoo](https://catalogmobile.com/en-gb/kb/pdf-catalogue-for-automotive-parts-wholesalers-using-odoo/) Start with consistent codes, names, photos and categories. For auto parts, use the commercial code and compatibility information in the product description. ### [PDF Catalogue For Beauty Distributors Using Sage](https://catalogmobile.com/en-gb/kb/pdf-catalogue-for-beauty-distributors-using-sage/) Start with consistent codes, names, photos and categories. For beauty and cosmetics, distinguish size, fragrance, colour and kit composition in the name or description. ### [Create a Catalogue in Microsoft Dynamics 365 Business Central](https://catalogmobile.com/en-gb/kb/create-a-catalogue-in-microsoft-dynamics-365-business-central/) Start with consistent codes, names, photos and categories. Use a stable product code, a clear name, a selling unit, an appropriate photo and the intended price. ### [How to replace an outdated PDF catalog in pharma](https://catalogmobile.com/en-gb/solutions/pharma/outdated-pdf-catalogue/) Stop selling with outdated PDFs, loose versions and manual checks in pharma. Organize catalog sharing, order flow and commercial updates with less friction. ### [How to stop building your catalog manually in pet supplies](https://catalogmobile.com/en-gb/solutions/pet-supplies/manual-catalogue-work/) If your catalog still depends on copy-paste, manual PDFs and item-by-item review, sales ops are wasting too much time. See how to simplify that workflow in pet supplies. START WITH A REAL PRODUCT LINE ## Make your next catalogue the one customers can act on. Add a small selection. Open it on your phone. Check the PDF and the order flow before rolling it out to your team. [Start my trial→](https://catalogmobile.com/en-gb/trial/) --- Canonical: https://catalogmobile.com/en-gb/solutions/pharma/outdated-pdf-catalogue/ Language: en-GB