SKU 368In stockHair shine finisher 120 ml
1–5 units$18.90
6+ units$16.50
Quantity
pharma
How to replace an outdated PDF catalog in pharma
When the sales team depends on PDFs to show assortment, pricing and availability, every change turns into rework. If an edition keeps circulating after a price, assortment or availability change, the team must identify the right version before replying to the buyer.
catalog.example.com
Your customer’s viewThis week’s selection
04 productsPRODUCT CATALOGA selection worth sharing.Pharmacy & beauty
SKU 2811In stockCurl shampoo 500 ml
1–5 units$21.90
6+ units$19.20
Quantity
SKU 1126In stockConditioning mask 300 ml
1–5 units$24.90
6+ units$21.80
Quantity
SKU 8073In stockHair care kit
1–5 units$34.90
6+ units$30.60
Quantity
Example order #1024
In reviewEvery detail. Ready to review.
Change the quantity. See the unit price drop at 6 units.
CustomerCentral MarketSales repSales team
Choose a product to start your order.
- SKU 368Hair shine finisher 120 ml$18.90 / unit1–5 units: $18.90$18.90Volume price applied
6+ units: $16.50
Product subtotal$18.90
Volume savings
Order total$18.90
Example order reviewed
Page 01 / 02
1 product already added. Try changing the quantity.
Illustrative demo · sample products and prices
Symptoms
Signs this problem is already costing revenue
- Reps keep resending different versions of the same catalog.
- Customers ask whether price or stock are still valid.
- Launches and campaigns take too long to reach the field.
Impact
What this issue does to the commercial workflow
The problem is not the file itself. The problem is turning every catalog update into manual work spread across folders, chat threads and team memory.
In pharma, that lowers assortment discovery, hides products the buyer could order and creates doubt every time someone asks if the material is current.
How to solve it
How Catalog Mobile reduces this pain
The safest path is to remove this pain from manual routines and give the team a cleaner commercial layer. Catalog Mobile helps publish catalog material, share the right version, structure order capture and reduce the time spent on confirmation.
Check the product source and the route available for your edition before choosing Excel import, a connector, webhook or API. Review fields and permissions with the person responsible for your data. The ERP continues to manage operations while the catalog presents the selected range to the buyer.
A simple path to validate without slowing operations
- Choose one product line, account group or team where the issue is easiest to observe.
- Import products, pricing and commercial rules from ERP data or a clean spreadsheet.
- Publish the catalog, order links and shareable material to reduce back-and-forth in sales.
- Measure response time, order errors and clarity gains before expanding the pilot.
- Scale the workflow once a living catalog the team can publish and share without loose versions.
What tends to improve when this pain leaves the workflow
- More speed to publish and share sales material.
- Less rework between reps, back office and customer service.
- Clearer pricing, assortment, availability and order history.
- A better buying experience without slowing the sales team.
- A simple path to start now and deepen integration later.
When this approach makes the most sense
- Best fit for pharma operations with frequent assortment, price or availability changes.
- Useful for field sales, reps or commercial teams that still rely on chat to move orders.
- Especially relevant when outdated pdf catalog is already consuming time from sales and back office.
- Can start small without forcing a full ERP replacement.
Pharmacy & beauty
Pharmacy and perfumery: present personal care with precise identification
Fragrance, volume, kit and presentation help buyers distinguish options and move towards an order without asking for clarification.
From the buyer’s side
Distributors, perfumeries and buyers comparing unit and presentation.
Body wash, shampoo, conditioner and kits have clear volume, fragrance and SKU.
Similar items easier to distinguish
PDF and link from one selection
Simpler commercial review
SKU 368
Hair shine finisher 120 ml
unit
SKU 2811
Curl shampoo 500 ml
unit
SKU 1126
Conditioning mask 300 ml
unit
SKU 8073
Hair care kit
unit
Before sharing with a buyer
- Check volume and presentation
- Avoid unsupported claims
- Separate kits and units
What your customers can see
Your pharmacy & beauty range, ready for your customer's attention
An organised selection to introduce the range, plus a promotional image to highlight the products. Open the examples and inspect the details.
From feature to practical benefit
PDF and digital catalogs for a range your team can present
Turn one product base into a readable commercial edition. Use PDF for a defined presentation and a catalog link when buyers need to browse, compare and prepare an order.
YOUR ERP KEEPS ITS JOB
Keep operations in your ERP. Give sales a better catalog.
If your operation already runs on Oracle NetSuite, Acumatica, Odoo, QuickBooks Enterprise and Cin7, the next logical step is a commercial layer that organizes catalog flow, order capture and updates without forcing a radical process change.
Questions that usually come up in this scenario
Do I need to replace my ERP to fix this pain?
No. The best path is usually to keep the ERP as your operational system and use Catalog Mobile to organize catalog publishing, commercial sharing and order capture.
Can I start without a native integration?
Yes. Many teams start with spreadsheets, structured imports, sync routines or a gradual ERP path.
Does this work for reps and field sellers?
Yes. A representative can present the range and organise the items a buyer wants to order during a visit. The team receives a request to review against the commercial conditions.
How do I check the route for the ERP I already use?
See the available guidance for Oracle NetSuite, Acumatica, Odoo, QuickBooks Enterprise and Cin7. Before starting, confirm your ERP edition, the required fields and the import or integration route available for your account. The ERP remains your operational base; the catalog organises the sales presentation.
What is the best first pilot?
Start with one line, one region or one team where the issue is visible and easy to measure. The initial goal is to validate a living catalog the team can publish and share without loose versions.
Guides
Apply it to your sales workflow
Digital Sales Catalog For Food Distributors Using NetSuite
Start with consistent codes, names, photos and categories. For food and beverage sales, make pack size and selling unit unambiguous.
PDF Catalog For Industrial Supplies Distributors Using Odoo
Start with consistent codes, names, photos and categories. For tools and technical supplies, specify voltage, dimensions, connection type and included accessories where relevant.
PDF Catalog For Beauty And Cosmetics Wholesalers Using Sap Business One
Start with consistent codes, names, photos and categories. For beauty and cosmetics, distinguish size, fragrance, colour and kit composition in the name or description.
Create a Catalog in NetSuite for Distributors
Start with consistent codes, names, photos and categories. Use a stable product code, a clear name, a selling unit, an appropriate photo and the intended price.
How to replace an outdated PDF catalog in pharma
Stop selling with outdated PDFs, loose versions and manual checks in pharma. Organize catalog sharing, order flow and commercial updates with less friction.
How to stop building your catalog manually in pet supplies
If your catalog still depends on copy-paste, manual PDFs and item-by-item review, sales ops are wasting too much time. See how to simplify that workflow in pet supplies.
START WITH A REAL PRODUCT LINE
Make your next catalog the one customers can act on.
Add a small selection. Open it on your phone. Check the PDF and the order flow before rolling it out to your team.